Project Officer – Closing Date : 21st   March 2021

Islamic Relief-Sri Lanka

Project Officer

POSITION: Project Officer
BASE LOCATION: Ampara
REPORTING TO: Project Lead
PERIOD: As per contract
LINE MANAGEMENT RESPONSIBILITIES: N/A
 

PURPOSE OF DIVISION:

Islamic Relief Worldwide is an International Humanitarian and Development agency dedicated to alleviate the poverty and suffering of the world poorest people. Islamic Relief initiated its Sri Lanka operation since year 2005  in alleviating poverty of the needy and vulnerable people

The office reinforces implementing structure to enable vulnerable people and their communities to develop themselves sustainably, and ensures that the organisation is prepared to respond promptly and effectively to humanitarian crises and development needs.

 

JOB PURPOSE:

To be the main focal point with regard to the One to One Orphans Sponsorship Programmes (OSP): ensuring annual progress reports are prepared on time, ensuring timely submission of Narrative Report’s. Ensuring all issues regarding the OSP have been dealt with conforming to the agreed IR-SL standards and to ensure the programme meets the policy standards through follow up of learning review action plan

STRUCTURE COUNTRY OFFICE

KEY ROLES/RESPONSIBILITIES AND ACCOUNTABILITIES

Program Officer accountable to fulfil his/ her roles and responsibilities in line with IRW’s and IRSL code of conduct, values and principles, and to report to his/her line-manager regularly on the basis of annually defined key performance indicators (KPIs).

Program Implementation:

  • Arrange activities to support families or hold focus group discussions, create awareness (i.e. hygiene, education, complaints, etc.)
  • Support families to open accounts to receive payments (will they need to assist in also maintaining their list of orphans/verification)
  • Ensure documentation in place for each sponsored family, i.e. death/birth certificate, id etc. Arrange activities to support families or hold focus group discussions, create awareness (i.e. hygiene, education, complaints, etc.)
  • Reassess families every 3 years to ensure they still meet the sponsorship criteria Arrange activities to support families or hold focus group discussions, create awareness (i.e. hygiene, education, complaints, etc.)
  • Ensure any protection or safeguarding concerns reported to senior management/Safeguarding focal person in line with IRSL process
  • Identify families at risk and ensure they are prioritised for sponsorship and closer follow up carried out Selection of beneficiary as per scoring criteria
  • Networking and coordination with relevant actors/ govt. officials
  • Need assessment and Base line survey
  • Selection of beneficiary as per scoring criteria
  • Field visits when necessary.
  • Work to achieve the outcome of the OSP program
  • Work on Annual progress report
  • Work in Al Yateem system for the designated beneficiaries
  • Arrange activities to support families or hold focus group discussions, create awareness (i.e. hygiene, education, complaints, etc.)
  • New orphan intake and uploaded, Need assessment and scoring.
  • Annual progress report field visit (form filling, photos, logbook upload in system, cross check, online check, and submitted for approval)
  • Counseling arrangement and career guidance.
  • Follow safeguarding policies.
  • Attend stake holder meeting.
  • Documentation required for the project.
  • Orientation program, focal group discussion and exit strategy program.
  • Guidance to beneficiary related in Amana withdrawal.
  • Guardian change, residential change bank account change.
  • Post 18 related works.
  • Follow IRSL complaint mechanism.
  • Payment verification gift payment works.
  • Reporting and case study.
  • Any other duties mutually agreed.

Operation Management and Budget Control:

  • Ensure organization overall performance standards are improved as a continuous process.
  • Provide expenses control including compliance with IRSL donor requirements.
  • Ensure transparency and accountability tools, processes, and mechanisms to affected communities are in place.
  • Ensure donor and agency compliance is met at all levels of project/program management cycle.

 Policy Compliance:

  • Ensure the project achieves its overall goal in conformity to all IRW and IRSL policies and guidelines.
  • Islamic Relief Sri Lanka is committed towards Prevention of sexual abuse and exploitation (PSEA) and have systems in place. Post holder will uphold the relevant policies and values of IRW.

PERSONAL SPECIFICATION

ESSENTIAL: It is essential that the post holder show a good understanding and sympathy towards the Islamic values and principles as well as commitment to Islamic Relief’s vision and mission.

It is essential that the post holder must follow and uphold the values (Sincerity excellence, Compassion, Social justice, Custodianship) of Islamic Relief and expected to adhere to them.

Islamic Relief has well established systematic standards (IHSAN, CHS, PSEA, SAFEGURADING, CHILD PROTECTION. Etc) to be followed.

 Safeguarding

IRW is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom IRW engages. IRW expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

The post holder is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.

Qualification & Experience

  • Applicant diploma holders from reputed institute.
  • Advanced level educational qualifications with relevant experience in child welfare project.
  • Previous experience in child welfare projects would be an added advantage.

Skills

  • Good organisational skills and knowledge of programme design and implementation/ management.
  • Ability to represent, liaise and negotiate at different levels with external stakeholders.
  • An ability to work under pressure with limited supervision and in complex environment.
  • Knowledge and or familiarity with the country/region.

Personal Qualities

  • Team work and flexible towards complex challenges
  • Aptitude for quickly grasping new technical concepts
  • Ability and motivation to travel within the country
  • Committed to PSEA , local laws and other International law.
Application and selection procedure

Application with full resume should be submitted on or before  21st   March 2021.to the following email address: info@islamic-relief.lk.

Only shortlisted candidates will be called for an interview.

 

Islamic Relief Sri Lanka encourages female and differently able applicants to apply for the position. We have well placed systems on safeguarding and protection of employees at all levels.